Immigration facilities for dependants of expatriate

1. Dependant Pass

This facility is accorded to families of Expatriate Officials.

2. Who are eligible for the Dependant Pass?

  1. Husband/wife.
  2. Children under the age of 21.
  3. Handicapped/disabled children.
  4. Legally adopted children.

3. Application Procedures

The application for the Dependant Pass can be submitted together with the application for the Employment Pass or after the application for the Employment Pass has been approved.

4. Supporting documents for the application of the Dependant Pass

  1.     Cover letter and Letter of Authority from the company.
  2.     Form DP11A with recent passport size photograph.
  3.    Proof of relationship with the Expatriate (a translated copy has to be certified by an Embassy official if the document is neither written in English nor in the Malay Language).
  4.     A photocopy of the complete Dependant's Passport (Two copies for PRC citizens)
  5.     A photocopy of the complete Expatriate's Passport.

5. Fees Charged

  1. Pass - RM90.00 per year or part thereof.
  2. Processing fee - RM50.00.
  3. Journey Performed Visa Fee - RM500.00 (if relevant).

Visa fee - according to the nationality of the individual.

6. Long Term Social Visit Pass

 a. Who are eligible for Long Term Social Visit Pass?

Husband/wife and children under 21 years old of Expatriate Official holding the Visitor’s Pass (Temporary Employment)

b. Application Procedures

This Pass can be applied together with an application for Visitor’s Pass (Temporary Employment) of Expatriate or after application for Visitor’s Pass (Temporary Employment) of Expatriate has been approved.

c. Supporting documents for the application of the Long Term Social Visit Pass

  1.     Cover letter and Letter of Authority from the company.
  2.     Form DP11A with recent passport size photograph.
  3.   Proof of relationship with the Expatriate (a translated copy has to be certified by an Embassy official if the document is neither written in English nor in the Malay language).
  4.     A photocopy of the complete Dependant's Passport (Two copies for PRC citizens)
  5.     A photocopy of the complete Expatriate's Passport.

d. Fees Charged

  1. Passes - RM90.00 per year or part thereof
  2. Processing fee - RM50.00
  3. Journey Performed Visa Fee - RM500.00 ( if relevant)

Visa fee - according to the nationality of the individual

7. Social Visit Pass

 a. Who are eligible for the Social Visit Pass?

1.    Parents of Expatriate Official.

2.    Common law wife (required to have confirmation from the Embassy).

3.    Children under 21 years old.

4.    Step-children

b. Application Procedures

Application for the Social Visit Pass can be submitted together with an application for Employment Pass or after the application for Employment Pass has been approved.

c. Supporting documents for the application of the Social Visit Pass

1.    Cover letter and Letter of Authority from the company.

2.    Form DP11A with recent passport size photograph.

3.    Personal Bond (RM10.00 Stamped)

4.    Proof of relationship with the Expatriate (a translated copy has to be certified by an Embassy official if the document is neither written in English or in the Malay Language).

5.    A photocopy of the complete Dependant's Passport (Two copies for PRC citizen)

   6.    A photocopy of the complete Expatriate's Passport.

d. Fees Charged

  1. Passes - First 3 months (Free)
  2. Subsequent months - RM50.00 x 9 months
  3. Processing fee - RM50.00
  4. Journey Performed Visa Fee - RM500.00 ( if relevant)

Visa fee - according to the nationality of the individual

e. Other facilities

1.   Permission to conduct Charity Works
a. Who is eligible?

Wife of Expatriate Officer holding the Dependant Pass

b. Application Procedures

  1.   Application to be submitted in writing to the Director General Immigration or Director of Employment Pass Division or Director of Immigration in the various States.
  2.    Does not have any fixed income
  3.     Is  not involved in any activities which are contrary to the local culture.
  4.     Charity Works include:
    1.     Old Folks’ Home
    2.     Disabled/Handicapped Children’s Home
    3.     Orphanage
    4.     Welfare Home (a letter from the Welfare Association)
    5.     Red Crescent
    6.     Special cases as decided by the Director General of Immigration

c. Supporting documents for application for permission to conduct Charity Works

  1. Cover letter and Letter of Authority from the company.
  2.     Offer Letter
  3.     A copy of the Passport that shows proof of the Dependant Pass

Fees Charged Free

2.    Educational Facilities for children of Expatriate Officers
Who are eligible?

  1.     Children of Expatriate Officers who are 18 years old and under
  2.     Holder of the Dependant Pass who has been given approval prior to applying for a Student Pass

Requirements

1.    Studying in a school or an institution which is recognised by the Government.

2.    Fulfilling all the requirements of a Student Pass application.

Supporting documents for application

1.    Cover letter and Letter of Authority from the company.

2.    Letter of confirmation from the Institute of Higher Learning/Secondary School/Primarily School/Pre-school

3.    Copies of the Expatriate’s and the Dependant’s (Student) Passports

4.    Student's Personal Data Form

5.    Other relevant documents

Fees Charged
Free

3.    Working conditions for Dependant Pass holder

The Husband/Wife of the Expatriate Officer holding the Dependant Pass is permitted to work without having to change his/her Dependant Pass to the Employment Pass on condition that he/she acquires working approval from the Immigration Department

Terms and conditions

1.    Job Offer from any company/Government Agency

2.    Prior approval from approving agencies such as: MIDA, MDEC, Bank Negara, Securities Commission, Public Services Department.

3.    For those without approval from any agency, application is  subjected to conditions laid down by the Expatriate Committee.

Procedures - Work Permit by Endorsement

1.    Applications can be submitted to the Employment Pass Division of the Immigration Headquarter Putrajaya or the nearest Immigration Office in any state.

2.    Applications for Work Permit by Endorsement can be submitted on approval of the Dependant Pass or after its issuance.

3.    Supporting documents for application:
i. Cover letter and Letter of Authority from the company.
ii. DP11 Form
iii. Job offer or Employment Contract
iv. A photocopy of the complete passport.

Fees Charged
Free

  1. Approval of Foreign Domestic Helper for Expatriate Officer

    Approval is given to the expatriate who intends to bring in a foreign domestic helper regardless of nationality and age of the helper.

    a. Application Procedures

    Applications can be submitted before or after the Expatriate’s entry into Malaysia. -

    b. Supporting documents for application:

    i. Cover letter from the Expatriate’s Employer

    ii. DP11A Form

    iii. Personal Bond which has been stamped with a RM10.00 revenue stamp

        iv. Relevant photocopies of passport pages showing recent entry of FDH into Malaysia

        v. Cleared the medical examination at any clinic registered with FOMEMA 

vi. Employment Contract (duly Stamped)

vii. Approval from the Philippines Overseas Employment Administration (POEA) for Filipino domestic helpers only.

c. Fees Charged

Pass - RM60.00 per year or part thereof
Processing fee - RM10.00
Journey Performed Visa Fee - RM500.00 ( if relevant)
Visa fee - according to the nationality of the individual.
Levy - RM360.00

d. Executive Counter Services

The Executive Counter has been located at Employment Pass Division of the Immigration Headquarter Putrajaya since 2005 and its services have been extended to all Immigration Offices in the country since November 2007. Expatriates holding executives/professional and managerial posts are welcome to make use of the Executive Counter Services.

e. Overlapping Passes

Overlapping Passes for the purpose of taking over key-posts are permitted for a maximum period of 3 months.